Little Scholars Daycare protects the privacy and confidentiality of individuals by ensuring that all records and information about individual children, families, staff and management are kept in a secure place and are only accessed by or disclosed to those people who need the information to fulfill their responsibilities at Little Scholars Daycare or have a legal right to know.
- Specific Policies and Procedures
Only personal information relevant to the operations of Little Scholars Daycare will be requested from individuals. Personal information will only be obtained with consent from the individual concerned. Collection of personal information will be lawful, fair, reasonable and unobtrusive.
- Individuals who provide personal information will be advised of: the name and contact details of the program; the fact that they are able to gain access to their information; why the information is collected; the organisations to which the information may be disclosed; any law that requires the particular information to be collected; and the main consequences for not providing the required information. These details will be outlined in the Parent’s/Guardian’s Handbook.
- The use or disclosure of personal information will be only for its original collected purpose unless the individual consents, or unless it is needed to prevent a health threat, or is required or authorized under law.
- Little Scholars Daycare will take steps to ensure the personal information collected, used or disclosed is accurate, complete and up to date. The Parent’s/Guardian’s Handbook reminds parents and guardians to update children’s records at least yearly or upon changes in personal circumstances. The Director is to ensure that this information is maintained accurately and that administration and invoicing are revised accordingly.
- Individuals will be provided with access to their personal information and may request that their information be up-dated or changed where it is not current or correct. Individuals wishing to access their personal information must make a request to the Director who will arrange an appropriate time. The Director will protect the security of the information by checking the identity of the individual and ensuring someone is with them while they access the information to ensure it is not changed or removed without the Director’s knowledge.